For subsidy recipient

You will receive notification by e-mail once the decision is available online. Remember to check your junk mail folder. As the applicant you are responsible for checking your e-mail using the address you included with your application.

Requests for changes and clarifications can also be submitted online.

If you submitted your application on paper, you will be informed of the decision by post.

Payment of the subsidy

The subsidy will be paid automatically to the account that you specified on your application without having to request payment separately. Subsidies up to 50,000 euros are paid in one instalment, while larger subsidies are paid in several instalments.

Use of the subsidy

The subsidy must be used only for the intended purpose and to cover the expenses specified in the application. Expenses must be essential and reasonable.

Subsidies may cover only a portion of the total funding of operations and not all expenses. Operational subsidies may cover a maximum of 70% to 80% of the total amount of eligible expenses. Eligible expenses are those that can be recognised as expenses for the financial year in question in accordance with the Accounting Act and Decree and generally accepted accounting principles.

Subsidies may not be used to cover the following:

  • Depreciation, fundraising, business costs and investment costs
  • Reservations and deferred items that are not based on actual realised expenses
  • Interest on loans
  • Acquisition of movable fixed assets for the establishment, expansion, reorganisation or renovation of the community’s facilities unless otherwise decided when awarding the subsidy.

For special subsidies, Taike shall take into account other subsidies awarded for the same purpose, as well as income earned from the project. If a project that has received a special subsidy generates a profit, you may be asked to return the subsidy in full or in part.

Taike requires that the subsidy recipient acknowledge the support of Taike in relevant printed publications, such as invitations or programmes. In social media the #taikesupported tag should be used.

Act on Public Contracts

If your community is subject to the Act on Public Contracts (348/2007, Section 6: Contracting Authorities), tenders must be invited for all procurements amounting to more than 60,000 euros.

Procurements refer to the purchase, rental or similar of goods and services, as well as contracting, for a financial return.

Changes to intended use or period when used (special subsidies)

Special subsidies must be used in the year they are awarded or no later than during the following year. If you plan to use the subsidy the year after it was awarded, notify Taike using our online services in the year they are awarded.

The intended use of a subsidy may be changed if there is special reason to do so. Apply for a change using our online services as soon as possible so that your request can be processed before the end of the subsidy period.

Clarification

Since all subsidies awarded by Taike are discretionary government transfers, recipients of subsidies have a legal obligation to submit clarification of how the subsidy was spent. Clarification must be submitted by 30 April following the year in which the subsidy was used.

Remember to submit clarification for your subsidy by the deadline. Failure to submit clarification will disqualify you from receiving future subsidies.

Clarifications can be submitted electronically using Taike's online services. If you applied in writing, fill in the clarification form that you received together with the decision and post it to Taike.

The clarification should confirm the following:

  • That the subsidy has been used appropriately according to the intended use and work plan described in your application.
  • That the expenses itemised in the clarification tally with the budget included in your application.

The clarification should also include all mandatory attachments. If your community’s financial statements have not been audited by 30 April, you must apply for an extension for submitting clarification.

Special subsidies

If your community has received a special subsidy, your clarification should confirm the following:

  • What results have been achieved with the subsidy
  • How the subsidy has been used
  • Other income and expenses related to the project so that it can be considered in its entirety

Include with your clarification the following:

  • A cost centre report or similar accounting document signed by an accountant or auditor detailing all project income and expenses for the year in which the subsidy was awarded.

Operational subsidies

If your community has received an operational subsidy, your clarification should confirm the following:

  • What results have been achieved with the subsidy

Operational subsidies may cover a maximum of 70% to 80% of the total amount of eligible expenses.

Taike requires an auditor’s statement from those recipients of subsidies who have a legal obligation in accordance with the Auditing Act to submit a financial statement audited by an authorised auditor.

Include with your clarification the following:

  • Audited financial statements for the previous financial year
  • Other appendices and attachments if requested separately
  • Auditor’s statement (only for those recipients of subsidies who have a legal obligation in accordance with the Auditing Act to submit a financial statement audited by an authorised auditor and if the amount of the subsidy exceeds 40,000 euros)

An authorised auditor is required if at least two of the following limits have been exceeded during the last two financial periods:

  • The balance sheet total is 100,000 euros
  • Turnover or corresponding income amounts to 200,000 euros
  • The average number of employees is three

Repayment of a subsidy

The subsidy must be repaid to Taike in full or in part if

  • the subsidy is not used
  • the subsidy is not used on time and an extension has not been applied for
  • the terms of the decision or the Act on Discretionary Government Transfers are not met.

Instructions for how to make a repayment and the necessary account information are included in the appendix “Terms and restrictions for subsidies” that came with the decision.

Last modified: 11.05.2017

Contact

Arts Promotion Centre Finland
Hakaniemenranta 6, PL 1001
00531  Helsinki
Map
Tel. +358 295330900
asiakaspalvelu@taike.fi