Guidelines for artists to apply for a grant

These guidelines are for applicants of grants awarded by the Arts Promotion Centre Finland, the National Arts Councils and boards, as well as the Regional Arts Councils.

What, who and when?

Before you start filling in an application, find out:

  • which form of grant is best suited to your needs,
  • the year in which the grant must be used (whether it suits your project schedule),
  • when the application period ends; application periods ensure equal treatment of applicants, which is why late applications are not taken into consideration.

Up-to-date information about application periods and the purpose for which grants are awarded is available under 'State grants and subsidies' and Regional grants and subsidies'.

How do I apply for a grant?

Grants can be applied for using Taike's electronic services (how to use our online services), where you can see calls for applications. Applications can also be sent on paper by printing out the application form, but we strongly recommend using our electronic services when applying for grants.  

If you are unable to access our electronic services, you can submit your grant application by post. Application forms can be opened or saved in pdf format by clicking on the link at the end of the application notification. You can fill in the application form on your computer and then print it out. Applications must arrive at Taike's head office or a regional office by 4:00pm on the last day of the application period.

Select artform or region

Select the grant you would like to apply for. When applying for state grants, select the artform that corresponds to your application. When applying for regional grants, select the region and artform that corresponds to your application.

What do I include in the purpose of/work plan for the grant?

  • Write a clear and easily understandable work plan in the section called käyttötarkoitus (purpose) on the application form. Summarise the main points. You can include a more extensive work plan as an appendix, if you wish. However, a reference to appendices alone is not enough.
  • Explain why your project is good and feasible. Convince the decision-maker of your competence and expertise.
  • Explain the value that your project would have within the artform and for society in general.
  • Mention the exact time of project implementation.
  • Ensure that your work plan covers all the years for which you are applying for a multi-year working grant (such as a state grant for artists).
  • Check that your plan gives concise answers to the questions what, how, when, where, why, who with, and who for!

What do I include in the cost estimate? (project grant)

  • Prepare a project budget, which should include a cost estimate and financing plan.
  • Indicate the overall project budget even if you only apply for partial funding. This gives the decision-maker an overall picture of your project.
  • Apply for a realistic amount that is in a sensible proportion to the overall sum awarded. Previous grant decisions, along with the amounts awarded, can be reviewed on the arts council websites.
  • When applying for a project grant:
  • Clearly record all the expected income (financing plan) and expenses (cost estimate); they must be in balance in the budget.
  • Itemise the expenses depending on their purpose of use; the overall sum alone is not enough.
  • Report any self financing for the project, as well as other grants that have been applied for and awarded to the project and previously secured income.
  • Ensure that the sum applied for does not exceed the expenses; you may be required to return any surplus for the project.

What if the project is carried out by more than one person?

  • If the project is undertaken by several people, the grant must be applied for as a work group. In this case, the group's contact person is marked as the applicant. The names and personal identification numbers of other group members are also included in the application.
  • Work group members are jointly liable for grants awarded to the group. Each member is responsible for the grant's use and reporting.
  • Working grants are not awarded to work groups.

What do I include in appendices?

  • Appendices can be used to supplement your application, but all the basic information should be written on the form. Try not to include an excessive amount of appendices.
  • Your CV should be included as a mandatory appendix. When applying for a grant as a working group, include the CVs of each member of the working group. If your working group has many members, make a summary of their CVs.
  • Visual arts applicants should include photos of their works as appendices or attachments (max. 5).
  • Include your own name and a reference to the application on all appendices. Appendices of individual work group members must also indicate the contact person for the project.

Before submitting an application

  • Ensure that:

- you have filled in every section of the form.

- signed the application (if you submit your application by post). No one else can do it on your behalf.

  • Check also the application deadline (time and date). Applications must be received by 4:00pm on the last day of the application period. Applications that arrive after the deadline shall be deemed late and rejected.
  • Our electronic services allow you to view applications that you have submitted. If you submit your application by post, remember to keep a copy for yourself. You may need it later when reporting on the use of the grant. Do not send applications addressed to several parties or other mail in the same envelope.

Can I change or supplement the application?

  • If your life situation changes or your project is cancelled or changes essentially after you submit the application, please notify Taike.
  • Also notify us if, after submitting your application, you receive information about other grants that you have applied for concerning the same project.
  • Applications should be submitted as complete as possible. Applications can also be supplemented later, but check with Taike about the deadline for doing so. Appendices supplied afterwards may arrive too late for application processing.

When will the decision be made?

  • If you submitted your application electronically, you will be informed of the decision by means of our electronic services. If you submitted your application on paper, you will be informed of the decision by post. Decisions on state grants for artists are made in June–September.
Last modified: 15.09.2016

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Arts Promotion Centre Finland
Hakaniemenranta 6, PL 1001
00531  Helsinki
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Tel. +358 295 330 700
asiakaspalvelu@taike.fi

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